This page shows the process for the data capture on PDF invoices. The following is a simplified schematic overview of the process.
When an email is sent to NetSuite, all PDF attachments are separated and prepared to send to Abbyy Flexicapture.
- PDFs are sent in a batch to Abbyy Flexicapture, normally within 15 minutes after they are received in NetSuite. This programs captures the data from the PDFs.
- NetSuite retrieves this data also in batch, normally within 15 minutes after Abbyy completed the data capture.
The PDF and the captured data is validated in NetSuite and a Bill to Process record is created. This is the starting point for the user to create a vendor bill or credit.
All incoming PDFs with their status are shown in the Scan & Capture Audit Report,
- This can be found at Transactions > Scan & Capture > S&C Audit Report.