The ZoneReconcile SuiteApp uses 2 kinds of records for imported bank data. The record type depends on the import type you are using and this could be a single import or a multiple statement import. Importing can be done manually or automatically. Both import options will behave differently after importing data. The single import is the lefthand side option and the multiple import option is the righthand side option. When you import data automatically it could be that that system creates directly actual statements or it creates statements to process records.
Importing bank data can be done manually or automatically. In this part of the documentation, we explain how to import manually. More information regarding automatic import can be found in the section Auto processing statements files that are in the file cabinet.
Single Statement Import
When you import a single statement (lefthand side) the ZoneReconcile SuiteApp will create directly a statement in the creation modus and after saving it will become an actual statement. If you import a single statement and do not save the page then the data won’t be stored in your NetSuite system. If you keep the page open in creation mode you can simply reload the page and check how potential changes behave that you have altered on the bank account configuration.
Multiple Statement Import
When you import a multiple statement file (righthand side) the ZoneReconcile SuiteApp will create first statement to process records. This because the imported file could hold one statement but could also hold maybe 20 statements. After importing a multiple statement file you will always get an overview of the results. These results are basically statements that are imported but aren’t yet actual statements. So these statements to process do not yet have any kind of financial impact. The page after importing a file will look something like this.
After importing you still need to open the statements to process and save the records so they will be transformed into actual bank statements. It's possible to process directly from this results page, but we recommend only do this when you have one result. If there is more than one result we recommend processing from the statements to process list. This page can be found by navigating to Transactions > ZoneReconcile > Statements to Process. This page will provide an overview of all your pending imported bank statements.
By clicking on the Edit | View you can open the statement and start the reconciliation. After saving the statement to process will be automatically transformed into an actual statement.
Zone recommends that all statements to process must be processed at the end of the day. If this list is always empty at the end of the day you are always sure you start the new day with up to date data.